Part 1: How to write a company car policy

Before you put pen to paper, it's important to take the time to sit down with your peers and work out what's really important for your company car fleet.

Having those objectives firmly in your head before writing starts will make your final fleet policy both influential and beneficial.

how to write a company car fleet policy document

Common Car Fleet Policy Objectives

common car fleet policy writing objectives
  • Improve driver safety
  • Protect the company brand
  • Control fleet operations
  • Support green initiatives and promote environmentally conscious behaviours
  • Reduce company car costs
  • Incentivise company car benefit schemes (or company car allowances)
  • Fulfill corporate duty of care
how to begin writing a company car fleet policy

Green Fleet Policy Guidelines


Green initiatives can benefit the environment, your brand and your fleet budget so they are a popular component of corporate fleet policies. Here's some planet-friendly ideas to mull over:

green fleet policy guidelines
  • Only approve travel that's unavoidable - promote combining journey and car sharing.
  • Prioritise audio and video conferencing over physical journeys.
  • Cap CO2 emissions to control tax and fuel bills as well as reducing your carbon footprint.
  • Consider if hybrid vehicles can match the specifications of your existing petrol cars and vans as well as give you fuel/cost savings.
  • Employee education in economical and safe driving can really improve fuel economy.
  • Poorly maintained vehicles can use more fuel and emit more CO2 so stick to the manufacturer maintenance guidelines for your owned, leased and grey fleet.
How to write a company car policy

Coming Soon


The second installment of our fleet policy writing series is out now.